Updating the Application/Academic Update

GENERAL APPLICATION UPDATES:

Once your application is Submitted and Paid for, your application is locked and most sections cannot be updated for the remainder of the application cycle. The only sections which can be updated are:

  1. Edit Contact Information
  2. Edit Profile Information (username, password, security question, etc.)
  3. Add OT programs to apply to whose deadlines have not yet passed
  4. Edit or delete a reference whose status remains INCOMPLETE
  5. ADD NEW but CANNOT EDIT or DELETE test scores, experiences, achievements and certifications.
  6. Edit Program Materials for schools you have NOT yet submitted to. Programs you have already submitted to will be locked

If you have any updates which need to be made to other sections of your application, you must submit these updates directly to your OT programs.

ACADEMIC UPDATE (COURSEWORK):

You CAN make updates to your coursework section for newly completed or planned courses using a system called Academic Update. Using this system requires the following:

Application Must Be Verified

After submitting, you cannot make any updates to your coursework section until your application is in the “Verified” status.

Works on 2017 or 2018 terms ONLY

Academic Update is intended to allow you to change your previously planned/in-progress courses to completed and self-report your grades for this work. You may also add future planned courses. The system will NOT allow you to go back and edit previously verified terms or add in terms you forgot to report from past years (i.e. you never updated your fall 2012 work before you were verified).

Time Frame

The Academic Update window will open on December 14, 2017, following the completion of the fall 2017 term, and close on February 15, 2018.  You can update your work from the day you are verified until the end of the application cycle, however, OTCAS will only begin updating your GPA during this Academic Update window.

You can also make updates to your in progress coursework multiple times during the course of the cycle. However, please note that when submitting an update, you must move the entire TERM from in-progress to complete. You cannot move only some of the courses within a term to completed and add the rest later.

Transcripts

Updated transcripts need to be mailed from your school registrar directly to OTCAS. OTCAS will not accept any transcripts that appear to have been in the applicant’s hands.

HOW TO USE ACADEMIC UPDATE

Once your application status is “verified,” navigate to the “Transcript Entry” section. Edit any Planned/In Progress terms that are now completed, by unchecking the Planned/In Progress box on the term. Then, edit each of your courses and add in the grades and credits.

Please note you must have completed ALL of the courses in the term before switching the term’s status to complete. At this time, you may also enter any new planned or in-progress terms. Once you are finished adding all of your new courses, you must submit your Academic Update for verification.

In order to submit your Academic Update for verification, applicants will need to Review and Finalize again. At the end of the Review and Finalize process they will see the ‘Submit My Update’s button. To submit updates back to verification you should  click the ‘Submit My Updates’ button. Please note applicants are only able to submit their Academic Update ONCE during the AU period.

Once you have clicked the ‘Submit My Updates’ button, navigate to your main application dashboard. On the top of your page you should see an “Update my Application” button. Click on this button to send any application updates to your OT Programs.

As soon as you click on the “Update my Application” button, your information is updated on the admissions portal of your designated programs immediately. OTCAS also sends automatic notifications to your designated programs that your application has been updated.



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