Transcripts

Arrange for OTCAS to receive one official transcript from every regionally accredited U.S. or Canadian college and university you attended. OTCAS will not verify or forward your application until all official transcripts, application, and correct fee are received.

Transcript Rules

  • OTCAS will not accept student-issued transcripts or transcripts sent by an applicant.
  • Transfer credit(s) appearing on a transcript can NOT be accepted in lieu of an original transcript from the institution where the course work was taken. Send transcripts for all postsecondary institutions you have attended, regardless of whether course credit transferred to another college or university and appears on that transcript.
  • Arrange for your official transcripts to be sent to OTCAS. An OT program may not consider your application for admission if your transcripts are late. OTCAS does NOT enforce transcript deadlines and will forward your verified application to your designated OT programs even if your transcripts are delayed. Programs may not consider applicants who submit late transcripts.
  • Use a student issued transcript to properly complete the Coursework section of your OTCAS application. Do NOT use your course record, course schedule, or memory to complete the Coursework section because they may differ from your transcript. If there are discrepancies between your application and official transcript, your application will be undelivered and processing will be delayed.
  • It is your responsibility to verify that OTCAS received all of your official transcripts. To check the status of your transcripts, log into your OTCAS application, click on the Transcripts status link on the right.

U.S. Military Transcripts

The following military institutions are required to be reported through OTCAS, and an official transcript submitted:

AIR FORCE INSTITUTE OF TECHNOLOGY
COMMUNITY COLLEGE OF THE AIR FORCE
DEFENSE LANGUAGE INSTITUTE
UNITED STATES AIR FORCE ACADEMY
UNITED STATES ARMY WAR COLLEGE
UNITED STATES COAST GUARD ACADEMY
UNITED STATES MERCHANT MARINE ACADEMY
UNITED STATES MILITARY ACADEMY – WESTPOINT
UNITED STATES NAVAL ACADEMY
UNITED STATES NAVAL POSTGRADUATE SCHOOL

Do NOT list military courses completed or credits received through SMART. Forward SMART transcripts that contain military credits or are official military transcripts to your designated OT programs, if requested. OT program policies vary. Please contact the institutions directly if you have any questions.

No Transcript Available
OTCAS does not waive transcript requirements due to an applicant’s financial obligations to a college or university. Applicants who are unable to obtain an official transcript from a college or university due to extenuating circumstances must submit a signed letter of explanation on official letterhead from the appropriate institution or state department of education. OTCAS will evaluate transcript waiver requests on a case-by-case basis.

Notice to Applicants Offered OT Acceptance
If you are offered and accept an offer of admission to an OT degree program, you may be required to submit a second set of official transcripts from every college/university you have attended directly to the OT program prior to matriculation. OTCAS cannot forward transcripts to an OT program to fulfill this institutional requirement.

Study Abroad
If you participated in a “Study (Education) Abroad” program under the auspices of a U.S. institution and the international course work appears on the U.S. transcript as regular itemized credit, only list the U.S. institution on your OTCAS application. Do NOT list the international (foreign) institution. Arrange for only the US transcript to be sent to OTCAS. OTCAS will process study-abroad course work in the same manner as other U.S. coursework.

Overseas U.S. Institutions
OTCAS recognizes “overseas U.S. institutions” that:

  • are located outside US borders,
  • are regionally accredited, and
  • use English as the primary language of instruction and documentation.

If you attended an overseas US institution, report it to OTCAS in the same manner as your US institutions by sending an official transcript to OTCAS and listing all coursework on your OTCAS application. US institutions with campuses overseas (such as the University of Maryland at Munich) are also considered US colleges for which transcripts are required and all course work must be listed. Please note that this list of overseas institutions is not all-inclusive. Contact OTCAS if you have questions.

FALL 2015 TRANSCRIPTS – ACADEMIC UPDATE

If you e-submit your OTCAS application before your fall 2015 grades are available, you must enter your updated courses online during the Academic Update (AU), even if you have received one or more offers of admission. Arrange for your updated fall transcript to be sent to OTCAS as soon as it is available. OTCAS will contact you by email when you can begin to enter your updated fall grades and any new planned/in-progress 2015 courses on the OTCAS application. E-submit your updated courses as soon as you have an unofficial grade report from the college or university and do NOT wait for the registrar to release your official transcript. You can only update your coursework ONCE during the Academic Update.

Important AU Dates
  • The Academic Update window will open on December 16, 2014 at 12:00pm Eastern Time. You cannot make edits to your coursework section until the AU window is open to you.
  • Submit your updated courses and transcripts to OTCAS immediately and by no later than February 16, 2015.*
  • The AU will close on February 16, 2015. You cannot edit your courses after this date.

*If your AU transcripts will not be available from your college/university’s registrar until after February 16, email the OT program to determine if you may mail or fax an unofficial grade report directly to the program. (Do NOT send unofficial transcripts or grade reports to OTCAS).

How to Complete the Academic Update

Follow the steps below. Once these steps are complete, OTCAS will verify your updated course history against your revised transcript and transmit your revised GPAs to your designated OT programs.

  • Arrange for your updated transcript to be sent to OTCAS as soon as it is available.
  • Enter all of your updated courses online, once you receive the AU email from OTCAS.
  • Delete any in-progress courses that are now complete and add them to the Coursework section, as appropriate.
  • Click the e-Submit button at the bottom of the main OTCAS application page.

FOREIGN TRANSCRIPTS

You MUST enter all international (non-U.S./foreign) institutions you have attended on your OTCAS application. Each OT program has selected one of the following policies for submission of non-US coursework. Visit the OTCAS Participating Programs page to determine program-specific requirements.

  • Send a foreign transcript evaluation report to OTCAS. If required by your designated OT program, send your non-US transcripts to one of the transcript services listed below for a course-by-course report. Arrange for the report to be sent from the service to OTCAS. If received, OTCAS will forward the report to your selected OT programs. Your selected OT programs may specify which foreign transcript evaluations service you must use. OTCAS will not verify that you have used the correct service for a particular OT program.
  • Send an original foreign transcript directly to the OT program. Do not send to OTCAS.
  • Do not send any foreign transcript documentation. OT program only considers U.S. credentials. If you have completed your course prerequisites at a foreign institution, you may be ineligible for admission to these particular OT programs.
Foreign Transcript Evaluation Services
World Education Services, Inc
P.O. Box 5087
New York, NY 10274–5087
(212) 966–6311
info@wes.org
http://www.wes.org
Josef Silny & Associates, Inc
International Educational Consultants
7101 SW 102 Avenue
Miami, FL 33173
(305) 273–1616
http://www.jsilny.com/Educational Credential Evaluators, Inc
P.O. Box 514070
Milwaukee, WI 53203–3470
(414) 289–3400
eval@ece.org
http://www.ece.orgAmerican Association of Collegiate Registrars and Admissions Officers (AACRAO)
Foreign Education Credential Services
One Dupont Circle, NW, Suite 520
Washington, D.C. 20036
(202) 296–3359
oies@aacrao.org
http://www.aacrao.org/international/foreignEdCred.cfmInternational Education Research Foundation (IERF)
Post Office Box 3665
Culver City, CA 90231
(310) 258–9451
info@ierf.org
http://www.ierf.org


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